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Sunday, February 27, 2011

Important Pre-event Information

OLYO Middle School Gathering – 2011


(This is schedule is subject to change, we appreciate your flexibility!)
10am- Arrive/Register
10:30am- Icebreakers/Adult Orientation
11:00- Opening Session
1:30pm-  Go Serve
3:30pm – Small Group Fun
4:30 pm – Session 2
5:45pm- Dinner
6:45-  PLAY!
8:00pm – Session 3
9:00pm – Variety show and Snack
10:15pm- Church Time
10:30pm- Devotion
11:00pm- Get ready for bed
11:30pm Lights Out

7:15am- Get up, Pack up, Clean up
7:45am-- Breakfast
8:30am- Worship

A note about our Service project:
Our time of service will require traveling by car. We would like to know who will have transportation available to them during the event, and who might need help getting their group from place to place. If you will need rides, or if you will have a vehicle and may have extra space in that vehicle please let Lisa Gray know. (We’ll follow up at the adult leader’s orientation Saturday morning) For our Service project we will be working with the St. Vincent de Paul Society. We will have a variety of projects so participants should come prepared for outdoor work (long pants, jackets, closed toe shoes, etc) It may be helpful to bring a pair of work gloves if you have them.

Please remember that there is a variety show and encourage your kids to come prepared to share their talent, big or small! You may plan on sharing a skit as a group! Last year the talent show was a big hit. We had everything from an improvised piano piece, to slapstick comedy. We encourage the adults and leaders to preview the talent (ensure jokes are appropriate, etc). Adults are welcome to participate as well! J
Payments and papers-
Checks should be made payable to the Oregon Synod (it’s ok if it says OLYO, it’ll go through just fine). If you’ve not sent your papers yet, please hang on to them. We need to have the medical forms on file at the event itself and if it’s mailed now it may not reach us in time. However we do need the names/gender of all participants, in order to complete our registration.

Allergies and Special food/physical needs-
If anyone (students or leaders) in your group has any known food allergies, special food needs (including vegetarian/vegan) or special physical considerations please let Lisa know ASAP

Where to go:

1250 W. 18th Ave
Eugene, Oregon 97402

Directions from I-5
·         Take exit 194B to merge onto OR-126 Wtoward Eugene/I-105 W
·         Continue onto I-105 W                                                    
·         Continue onto Jefferson St                                             
·         Turn right at W 11th Ave                                                
·         Turn left at Polk St                                                          
·         Cross 18th, church is immediately on the left.

v  Sleeping bags and pillows. We’ll be sleeping on the floor at the church.
v  Clothes (remember a set of work clothes for the service project, including a pair of sensible close-toed shoes)
v  Bible
v  Talent show props/costumes/material
v  Personal medication and toiletries (chaperone for each group should be aware of the medication needs of the students, and supervise the storage and administration of meds)
v  A sense of fun and adventure!
v  Rules about cell phones/music players/personal electronics:
o   Whether or not they are allowed to bring them is up to each church/leader.
o   During group times (which is most of the time) personal electronics are not to be used.
o   OLYO and Atonement Lutheran Church can not be responsible for lost or stolen items.